Smart Document Rename
Scanners and document management systems dump files with cryptic names like SCAN_004928_2026.pdf or Untitled_Doc.pdf. Legal teams and clerks waste hundreds of hours opening every single file just to check what it is and rename it manually.
Intelligently inspects the first pages of documents using high-speed text extraction and OCR to detect the document category (e.g. Complaint, Decision, Contract, Invoice), the issuing authority or party, the registration number, and the official date. Automatically renames files into a structured, readable pattern (e.g. Contract_Ministry_of_Finance_No142_2026-03-15.pdf) while preserving original folders.
Test document metadata extraction and watch chaotic scanner names transform into clean archives:
SCAN_009412_RAW_2026.pdf
Contract_Ministry_of_Finance_No142_2026-10-13.pdf
- 1Select the naming template pattern (e.g. [Type]_[Issuer]_[DocNo]_[Date].pdf).
- 2Configure date formatting preferences (e.g. YYYY-MM-DD or DD-MM-YYYY).
- 3Enable OCR header detection to process scanned papers without existing text layers.
- 4Select your messy folder of downloaded scans or unsorted PDFs.
- 5Start execution — files are renamed instantly based on real contents without changing folder structures.
It performs high-speed OCR on the first pages to extract the document category (e.g. Contract, Invoice, Court Ruling), issuing authority, registration number, and date.
DocInspector includes automatic page de-skewing and orientation correction before OCR to maximize recognition accuracy on degraded scans.
No. Documents are renamed in place or exported to an organized mirrored directory, preserving your original nested folder paths completely.